Commercial Moving Checklist: Make Your Business Relocation a Piece of Cake

Commercial Moving Checklist: Make Your Business Relocation a Piece of Cake

Although it seems that every move is the same and follows established rules, there is still a difference between a residential move and a commercial move.

The residential move is a family affair and is planned within the internal framework of possibilities. There, you usually don’t have strict deadlines, and the whole thing is a bit more relaxed.

Commercial moves have some common features with residential ones but are more demanding. Are you changing your office address, moving your business abroad, or just renovating your existing business premises? First, you need to leave enough time for all the steps that await you and then plan each item individually in detail.

Some companies delay packing and moving because they have too many obligations and do not want to lose productivity. You must know that the preparations and plans for moving should start from the moment of decision and finding the location. Leaving enough time and making a detailed commercial moving checklist will ensure a successful move, eliminate incidental problems, and avoid frustration.

Pre-Move Planning

What is the key to the success of each action? It is known that it is a detailed and rational plan. Start with the office move planning checklist, which will be based on the realistic ratio of needs and possibilities.

So, if you have defined the reason for moving and found a location, making a detailed moving plan is necessary. Treat the move as a new project. Inform the employees about what awaits them and provisionally divide the responsibilities. Later, you will determine specific actions with them. Planning an office move must include an assessment of all potential situations, budget, and time required for relocation. Our movers in Bayville have had a ton of commercial moving jobs and therefore we can offer substantial help when it comes to the preparation of a commercial/business relocation.

Also, record all equipment and furniture. Get rid of outdated and defective things, and make an effort to protect the existing property on the new business premises correctly.

Budgeting and Cost Management

Before the move, an assessment of the existing budget and expected moving cost projection is necessary. Office relocation costs are often higher than planned, which must be considered.

Therefore, the projected budget should never be minimal, nor should the move affect your future business. Create a special corporate move checklist that will only deal with costs. Agree the prices of each item with the moving agency and determine the exact amount of packing and transportation. During the actual moving process, you constantly control how much of the budget has been spent and what you still have.

Timeline Creation

Office moving timeline is an essential item when it comes to moving. No one can allow his business to stagnate for too long. Analyzing, organizing, and finalizing the office moving plan at least six months in advance is necessary. The primary and largest tasks and their deadlines should be done first. During the process, the list of minor obligations can be expanded, but the main one must be agreed upon months in advance. Too little time brings complications and negative reactions and creates a bad mood, so such an approach is not recommended. It is also necessary to determine the deadline by which the relocation will be completed and to inform the clients about it.

Employee Communication and Preparation

As soon as it is decided that the move is definitive, a meeting should be held with the employees. Explain to them why and where the office is moving, what the new location will be like, and how it will affect their work.

It is necessary to appoint a Team Leader to manage the activities the employees will be engaged in. The team leader must be communicative, have good organizational skills, be efficient, patient, and ready to answer employees’ questions.

He should create an office relocation guide, inform employees about it, and include them in the relocation process.

A proven good way is for each office to create a checklist for office moves. This means creating an internal catalog of everything in the office that is being relocated. Combine all that into a standard business moving checklist and pack it in that order.

Coordinating with the Moving Company

SETT Movers will be your best friend during the moving period. Our Neptune movers have a solution to every problem you encounter and advice for every doubt. Our rich experience in many different types of removals will guarantee you maximum efficiency and minimum stress.

How will you decide on the moving company that will be the best for your relocation office? You will get information about the work on the company’s website. There, you will find out everything about our experience, employees, prices, meeting deadlines, a moving insurance and the communication we practice. Here are the ratings of satisfied relocated residential and commercial clients.

You can get information by asking family, friends, and neighbors; someone will surely have experience with a Moving Company.

You will also find us in business ads. Ask everything you are interested in, and you will be presented with office moving quotes so you know what to expect. No matter how big the move is, we have a way for you to be satisfied with the service and prices and triumphantly get out of the crowd in the shortest possible time.

Pre-Move Coordination

Each company has its own specificities, which is why a personalized approach to moving is necessary. Consultations with the Moving Company must be carried out until the smallest detail is defined, to which attention must be paid.

Our Moving Company team and your Team Leader will jointly devise the best way to project manage an office move.

Everything must be coordinated, including packaging, protection, labeling systems, transportation, disassembly, and assembly of office furniture. Modern moving teams, such as ours, react quickly and adapt to any changes or new requirements that arise during the move. A company relocation checklist can be supplemented; we cherish flexibility as one of our important characteristics.

IT and Equipment Management

The company’s IT infrastructure is the most delicate part that requires special treatment. IT equipment is crucial to every modern company, and only professionally trained teams should transfer it.

The first thing on the list is the entire inventory. Servers, workstations, monitors, printers, laptops, network equipment, and accessories must all be listed. Office relocation management does not leave itself to chance.

Data protection is the priority before any physical movements. For double protection, it is mandatory to make backup copies of all systems.

Proper server shutdown means turning them off at least 24 hours before the move. Thus, the hardware is protected, and data loss is prevented.

Server packaging must be of the utmost importance. Original packaging would be ideal. If not, special boxes are necessary for the transport of technical goods. A large amount of bubble wrap and other protective materials is desirable.

Desktop computers and laptops require complete disconnection of all cables, labeling of each cable, and packaging of the equipment in strong boxes. Bubble wrap and other materials of that type are also mandatory here.

Screens and their sensitivity require full attention. It would be best if they had the original boxes. Use rigid boxes, bubble wrap, and other cushioning materials if there are none.

Network equipment, routers and switches must also be in strong boxes, protected from shocks and damage. Each item requires a visible label to warn about fragility and later easy unpacking.

Heavy-duty printers are particularly complicated. Sometimes, they need wooden pallets as a base, styrofoam for protection, and strong boxes. They should always be transported upright; never put anything on top of them.

Furniture and Equipment Setup

Furniture and other office inventory also require careful handling. Professionals will carefully disassemble what is possible and pack it into parts. We need to set up a new office checking list to facilitate the unpacking and positioning of furniture and equipment in the new space.

Post-Move Activities

The office move planning checklist is nearing its end. Next comes the unpacking and setting up of equipment and furniture. Although the end of this epic work is in sight, it isn’t over until it’s over.

It’s time to position the furniture and plan the workspace as best as possible. Employees will take new places and start organizing and unpacking. Remember that everything is subject to change, so it is not a problem if you find another place for something or someone over time.

The technical team will reinstall the IT equipment, and your company will slowly start working in a new environment.

Testing and troubleshooting

In your office relocation guide, you noted that testing the IT equipment is the first thing to do when you unpack and settle down.

After connecting servers, workstations, and peripheral devices, it is necessary to test network connections and hardware and software components. Ensure a stable power supply in the server room. Implement security measures, such as antivirus software and cameras.

Employee Orientation

Employees deserve praise for working hard and cooperating with each other and with the Moving Company. If necessary, hold a meeting to organize an education session for them on new business requirements or perhaps for improved IT equipment. Relocating offices is not easy for them either; every change requires additional effort and commitment. Let them get used to the new space and maybe even new colleagues. Celebrate the new beginning with your employees, and let a good mood mark that important moment.

Conclusion

Whoever listened to the advice of well-intentioned and experienced people and started planning on time completed the move. SETT Movers, as a professional commercial/office movers, has proven its professionalism and efficiency, and good cooperation with clients and guaranteed prices have resulted in a job well done.

Once again, the importance of creating a commercial moving checklist and detailed planning combined with sufficient time was confirmed. With such an approach and attitude, the only result must be success and mutual satisfaction.

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